Seasons: fees, installments, and pricing

5 min read

A season (a term, an intensive block, a competition season) is like a folder, it doesn't teach a class or charge anyone a cent by itself. It groups classes under one enrollment window, one pricing structure, and one billing schedule, reached from Events → Event Categories → Seasons, and gets its own dedicated 5-step wizard: Season details, Fees, Pricing structure, Billing options, and Review.

Step 1, Season details. Just the folder, name and dates, nothing about pricing yet.

Five real pricing structures

By lesson. Lesson price × real lesson count, holidays excluded.
By month. Monthly price × month count.
By season. A single flat price for the whole season.
Number of classes. Monthly charge based on a student's total weekly classes across the season.
Number of hours. Monthly charge based on a student's total weekly hours across the season.

Step 3, Pricing structure. Every class scheduled inside this season prices itself off whichever structure you pick here.

Four installment options, a real, meaningful choice

First installment upfront (default). Just the very first payment is collected before the season starts, the rest follow on schedule.
First and second installments upfront. The first two payments are both collected before the season starts, the rest follow on schedule.
First and last installments upfront. A deposit-plus-final-payment shape, common when a studio wants some guarantee at both ends of a season.
Nothing upfront. Every installment bills on its own regular schedule, nothing collected early.

A late enrollee always pays whatever installments are already due, regardless of this setting, so nobody joins mid-season and skips the payments that already passed.

Review, the final step. Saving takes you straight into scheduling the season's first real class, no separate trip needed.

Pick the shape that actually matches your cash-flow needs

There's no universally "correct" choice here, a studio that's been burned by mid-season drop-outs often prefers collecting more upfront, a studio prioritizing accessibility for families often prefers nothing upfront. This is a genuinely business-level decision, not just a technical setting.